The (Easy) Guide to Getting a Birth Certificate Copy in New Zealand

The (Easy) Guide to Getting a Birth Certificate Copy in New Zealand

The (Easy) Guide to Getting a Birth Certificate Copy in New Zealand

In a world where paperwork holds the keys to countless opportunities, there may come a time when you find yourself in need of a birth certificate copy. 

Perhaps you’re applying for a passport, embarking on a genealogical journey, or simply ensuring your official records are up to date. Whatever the reason, the process of obtaining a birth certificate copy in New Zealand doesn’t have to be an intimidating maze.

And that’s where this guide comes in.

How to obtain a birth certificate copy in New Zealand?

How to obtain a birth certificate copy in New Zealand?

You can obtain a birth certificate copy in New Zealand by applying to the Births, Deaths and Marriages (BDM) office. There are two ways to apply: online or by mail.

How to Obtain a Birth Certificate Copy in New Zealand Online

DifficultyVery Easy ●○○○○
Number of steps5
Time to perform the stepsApproximately 15-30 minutes (excluding processing time)
Things you need• Access to a web browser and Internet connection
• Personal information for filling out the birth certificate order form
• Payment method (credit or debit card)

STEP 1. Set up your account on the Births, Deaths and Marriages website in New Zealand

STEP 1. Set up your account on the Births, Deaths and Marriages website in New Zealand

Open up your web browser and navigate to Births, Deaths and Marriages in New Zealand. This is where the magic happens, where you’ll find all the tools and resources you need.

Now, you don’t actually need to have your own account to order a birth certificate. Simply head over to the Order a birth certificate section, where you will be directed to a form that you need to fill out in order to place your order.

Yes, the first step is as simple as that! Now, get ready to progress further in the process with the following steps.

Step 2. Choose the birth certificate that suits your needs.

Step 2. Choose the birth certificate that suits your needs.

It’s decision time! Customize your order by selecting the birth certificate that fits your preferences. 

First up, we have the standard certificate. It’s the no-frills, straightforward option that gets the job done. Nothing too fancy, just the essential details of your birth neatly presented.

If you’re looking to add a little extra flair, we’ve got a decorative certificate. It’s a touch more stylish, adding a bit of personality to your official document. 

And you can even go for the pack that includes both types. Although, that will cost you more (we’ll take a closer look at the prices later on).

STEP 3. Provide the vital details for your birth certificate order.

STEP 3. Provide the vital details for your birth certificate order.

Here’s where you share the important information needed for your birth certificate order.

You’ll come across some fields that require your personal information. Fill in these details accurately, so your birth certificate reflects the right information, and review what you’ve entered afterwards.

Once you’re confident that all the vital details are in place, simply hit “NEXT” and you’re ready to move forward to the next step. 

STEP 4: Complete your journey by paying the required fee.

STEP 4: Complete your journey by paying the required fee.

Alright, we’re almost there! Just a small but necessary step remains. It’s time to take care of the payment for your birth certificate.

Navigate to the payment section, where you’ll find details about the required fee. Choose the option that suits you best and proceed accordingly.

  • Standard certificate – $33
  • Decorative certificate – $35
  • Pack (includes both Standard and Decorative) – $55

Once you’ve made your selection and have your payment details in hand, it’s time to hit that submit button. Send off your completed application and payment, knowing that you’re one step closer to obtaining your birth certificate copy.

STEP 5: Await email confirmation and secure your birth certificate copy.

STEP 5: Await email confirmation and secure your birth certificate copy.

Now, we wait for that special email confirmation to make its way into your inbox. It won’t be long, so keep an eye out for it!

You can choose how you want your birth certificate delivered. If you prefer the convenience of a digital copy, you can simply download it. Just follow the instructions carefully in the email they will send you.

But if you’d like a physical copy delivered to your doorstep, that’s an option too! It won’t cost you anything unless you want quicker and more secure delivery (for this, select the courier option for a nominal fee of $5).

How long does it typically take to receive the birth certificate copy after applying online?
The processing time for a birth certificate copy can vary, but it is usually within 10 working days from the date of application. However, please note that during peak periods, processing times may be slightly longer.
Can I request multiple copies of the birth certificate online?
You can request multiple copies of the birth certificate during the online application process. Simply select the desired quantity when placing your order.
Can I make changes to my online application after submission?
Once an online application has been submitted, it may not be possible to make changes online. However, if you need to make any amendments or corrections, you can contact the Births, Deaths and Marriages office directly for assistance.

How to Obtain a Birth Certificate Copy in New Zealand by Mail

DifficultyEasy to Moderate ●●●○○
Number of steps5
Time to perform the stepsApproximately 30 to 45 minutes (excluding mailing and processing time)
Things you need• Access to a device with internet connection and a printer (optional)
• Photocopy of your own ID
• Credit card or debit card for payment
• Envelope for mailing

STEP 1. Download and print the application form. 

STEP 1. Download and print the application form. 

Let’s kick things off by downloading the application form: Request for NZ Birth Certificate. 

You can take a moment to print out the form if you prefer to fill it out that way or complete the form on-screen and print it out afterwards.

STEP 2. Fill out the application form.

STEP 2. Fill out the application form.

It’s time to fill out the application form. Grab a pen or open the form on your computer, whichever works best for you. Make sure to provide all the required information, including:

  • Certificate details (name, parents’ name, date and place of birth)
  • Delivery address and contact details
  • Certificate style and quantity
  • Delivery method and payment
  • Proof of identity
  • Declaration

Now, here’s a little tip – double-check everything! You don’t want any typos or missing information causing unnecessary delays.

STEP 3. Provide supporting documents. 

STEP 3. Provide supporting documents. 

Next up, let’s gather some supporting documents! These papers will help verify your identity, and one document you’ll definitely need is a photocopy of your own ID. 

It could be your trusty driver’s license, reliable passport, or any other form of identification that clearly shows who you are.

Now, if you’re requesting a birth certificate for someone else, you might need additional documents to establish your connection to them. Let’s say you’re their parent: you could include a copy of your own birth certificate or even your marriage certificate as proof.

The great news is that the form you’re working with will guide you through the process – it’ll let you know exactly which documents are required and how to submit them. So don’t worry, you won’t have to tackle this step all on your own. Phew!

STEP 4. Pay the required fee.

STEP 4. Pay the required fee.

Processing a birth certificate copy does come with a cost, so it’s essential to include the required fee along with your application. 

Towards the end of the form, you’ll find details about the fee and the accepted payment method. Most likely, you’ll be asked to pay by credit card. So, get your trusty credit card ready and make sure you have your card details on hand.

Take a moment to double-check the fee amount—it’s in the delivery method and payment section of the form. Then, fill in your credit card details carefully. 

Once you’ve completed this step and included the payment with your application, you’re good to go! 

STEP 5. Put it all together and send it by mail.

STEP 5. Put it all together and send it by mail.

Once you’ve completed your application form, supporting documents, and payment, carefully place them all in an envelope and then direct it to the following address:

Births, Deaths and Marriages

PO Box 10-526

Wellington 6143

Level 3

109 Featherston Street

Wellington 6011

Take a moment to double-check the address, just to be on the safe side. We want to make sure your package reaches its intended destination without any hiccups along the way.

Now, all that’s left to do is be patient. Processing times can vary, but you can typically expect to receive your birth certificate copy within a few weeks.

If you’re in a hurry or have any urgent needs, it’s worth checking if there are any expedited processing options available. But if not, don’t worry. Just sit back, relax, and keep an eye on your mailbox. 

What should I do if there is an error or discrepancy on the birth certificate copy I receive by mail?
If you notice an error or discrepancy on the birth certificate copy you receive by mail, you can contact the Births, Deaths and Marriages office to report the issue and request a correction. They will provide guidance on the necessary steps to rectify the error, which may involve submitting supporting documents or filling out a correction form. 

Is it possible to obtain a birth certificate copy in New Zealand if I can’t access the application form?

obtain a birth certificate copy in New Zealand

It is possible to obtain a birth certificate copy in New Zealand even if you can’t access the application form online. The alternative methods include in-person and phone ordering.

Consider the following options:

  • In-person: Visit one of the Births, Deaths and Marriages (BDM) offices in Auckland, Manukau, Wellington, or Christchurch. Just drop by one of these locations, and the friendly staff there will hook you up with a physical copy of the application form. 

You can fill it out right then and there. Oh, and don’t forget to bring some photo identification with you when you swing by.

  • Phone order: Place a phone order by giving the Births, Deaths and Marriages office a call and explaining your situation (+64 4) 463 9362). They’ll be more than happy to guide you through the process.

Keep in mind, though, that the phone inquiry option may not necessarily allow you to complete the entire application and payment process over the phone. However, they can provide valuable information and assist you in determining the next steps.